Assessor Resource

BSBATSIM414C
Oversee the organisation's annual budget

Assessment tool

Version 1.0
Issue Date: May 2024


This unit applies to individuals responsible for monitoring and planning the organisation's finances.

This unit describes the performance outcomes, skills and knowledge required to develop and implement the annual budget and enable the board to control the finances of the organisation.

Some aspects of governance activities may be subject to legislation, rules, regulations and codes of practice relevant to different job roles and jurisdictions.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

identify typical information to be included in a budget

recognise when a budget indicates that expenditure is greater than income, and suggest modifications that would bring it into balance

prepare a balanced budget in collaboration with others that meets the board's identified needs.

Context of and specific resources for assessment

Assessment must ensure:

access to examples of budgets

access to examples of relevant documents

access to examples of projects that might be undertaken by a board

knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

analysis of responses to case studies and scenarios

direct questioning combined with reflection of practical performance by the candidate

observation of performance on a board or simulated board

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBATSIM418A Oversee financial management.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

numeracy skills to:

interpret information in budget papers

perform simple calculations

communication and teamwork skills to work cooperatively with other board members, management and staff of the organisation, members, community and key stakeholders

culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities

evaluation and decision-making skills to monitor and review information presented to the board and enact decisions

initiative and enterprise skills to make decisions and prioritise future activity

problem-solving skills to identify and manage differences of opinions

Required knowledge

components of a typical budget and standard budgeting procedures

concept of community control of organisations and how it may apply to budgetary decision making

concept of financial contingency planning and how this can be undertaken

current and potential sources of income to fund the organisation's activities

geographic, cultural, social, economic and political context in which particular organisations operate and how this might impact on budgetary decision-making

organisational plans that will have an effect on the budget

organisationalvision, objectives and procedures in relation to sources of income for organisational activities

provisions of federal, state or territory legislation and funding body requirements that impact on how finances and assets are able to be used within the organisation

relevant protocols and cultural responsibilities when making budgetary decisions

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Budget working group may include:

board subcommittee together with senior management and staff

community members

Elders

external expertise

traditional owners.

Budget performance may relate to:

budget variances, such as under or over-expenditure

revenue and expenditure targets.

Relevant sources may include:

accountant

audited financial statements

business manager

funding bodies

treasurer

quotes.

Income may include:

enterprise operations

grant funds

interest on investments

royalties and other payments

service contracts.

Expenditure may relate to:

administration

capital requirements

consultants

distributions

repair and maintenance

salaries

vehicle costs.

Potential problem areas may include:

administration costs

commercial activities

consultancy fees

salary costs

utility costs

vehicle and travel expenses.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Establish a budget working group 
Review and analyse previous year's budget performance 
Gather budget planning information from relevant sources 
Identify priorities in relation to the organisation's vision and plans 
Identify known sources of income 
Identify new sources of income and amounts for new activities 
Review expenditure for existing operations 
Estimate expenditure for new initiatives and expansions 
Identify potential problem areas 
Ensure procedures are in place to document all identified items in a readily accessible and useful format 
Contribute to budget development 
Review budget documentation and clarify where required 
Review draft budgets and propose modifications if required 
Ensure contingency plans are included in the budget 
Ensure expenditure commitments are in line with the final income figures 
Work with other board members and management to finalise and approve the annual budget 
Present the final annual budget to the community 
Review and update the budget regularly 

Forms

Assessment Cover Sheet

BSBATSIM414C - Oversee the organisation's annual budget
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBATSIM414C - Oversee the organisation's annual budget

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: